KAI.AI Calendar
Simplifying complex scheduling through conversational AI and human-centered design
MY ROLE
UX Design, User research, Design Synthesis, Prototyping
TEAM
TIMELINE
5 Weeks
TOOLS
Figma
PROJECT OVERVIEW
KAI.AI is an AI-assistive tool that helps educators generate lesson plans and classroom materials via a chatbot. I led the redesign of the Calendar & Scheduling Ecosystem, moving the product from an initial concept to a refined, conversational planning interface.
How can we improve this page?
usability testing
Method: Moderated usability study with 4 K-12 teachers. Conducted a "stress test" where the teachers were asked to complete and manage a filled out reminders page. The goal was to discover friction in V1.
What did we learn?
Educators faced a high interaction cost.
Fragmented information architecture increased cognitive load.
User Journey
Redesign Approach
Transform a reminders-centric system into a calendar-first, AI-supported planning experience
I led the initiative to shift the product from a reminders-centric system to a calendar-first planning experience by removing reminders entirely and establishing the calendar as the single source of truth. We then integrated AI chat directly into the calendar, allowing educators to create and edit events conversationally while retaining full manual control. This approach reduced complexity and better aligned the experience with how educators naturally plan their schedules.
Design Solutions
Reminders → Calendar
I removed the redundant reminders system to resolve visual competition between tasks and scheduled events. This streamlined architecture improves information scannability and eliminates the busywork of manually marking repetitive tasks as complete.
Reducing Context Switching
By placing the AI alongside the schedule, educators can now prompt, verify, and edit their day in a single, unified workspace. This integration allows for a two-way sync where conversational prompts immediately reflect on the calendar grid. On the main chat page, CTA buttons lead users to the calendar.
Adding ai panel into the calendar
Main chat with CTA to calendar
KAI.AI Calendar Showcase
Reflection
Empowering Users by Removing Friction
This project reinforced that strong AI design isn't about maximizing automation, but about strategically preserving user agency. By stripping away the automated reminders that created digital busywork, I learned that subtracting features can sometimes yield a far more empowering and frictionless user experience than adding them.
What's Next?
Although KAI.AI has rebranded into Reality.AI and the company has moved on to different projects, the future of this project could be explored more through expanding AI actions, and additional usability testing should be done to validate our design decisions. Actions such as AI calendar suggestions and generating weekly summaries would deepen the value of the AI beyond simple commands.
Thank you for reading!